Office
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Duties |
President |
- Organize and participate in AFW Officers’ meetings and attend AFW meetings.
- Run business meetings.
- Introduce most member meetings.
- Distribute initial formal contact of new members (via e-mail).
- Handle correspondence (thank you notes, e-mails), phone calls, emails, etc.
- Form AFW committees (Graduate Student Awards Selection Committee, Graduate Student Awards Presentation Committee, Sam Smith Leadership Award Committee, and others).
- Arrange for AFW representation on the Commission on the Status of Women, nominations committee for the Woman of the Year and Woman of Distinction Awards, and others, as needed.
- Organize (and staff) booths for the new faculty orientation fair and diversity celebration.
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President-elect |
- Chair the AFW Nominations Committee and serve on other committees, if needed.
- Serve as President the following year.
- Attend and participate in AFW Officers’ meetings and AFW meetings.
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Secretary |
- Two weeks prior to each meeting create and send out meeting notices (3 emails to afw list serve and 3 notices via WSU announcements).
- Update the afw and membertalk list-serves in late September when the membership list is complete.
- Do list serve updates when a member sends a change request or when the treasurer notifies you of new member(s).
- Send out the roster to the membership Fall semester.
- ‘Take minutes at each officer meeting and post to the member talk list serve.
- Attend and participate in AFW Officers’ meetings and AFW meetings.
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Treasurer |
- Accept members’ dues and payments for each meeting.
- Prepare and update the list of members.
- Compile the list of attendees for the President’s reception.
- Accept and acknowledge RSVPs from members.
- Contact Local Arrangements representatives with number and names of people attending each meeting.
- Pay bills (to caterer, local arrangements for supplies, etc.).
- Take money to bank each month; renew CDs.
- Prepare the treasurer’s report (year-end, or more often if needed).
- Attend and participate in AFW Officers’ meetings and AFW meetings.
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Program chair |
- Book final dates and locations for monthly meetings (including arranging for volunteer’s homes).
- Make speaker contacts/confirmation.
- Arrange for AV equipment needs.
- Chair the program portion of most meetings.
- Attend and participate in AFW Officers’ meetings and AFW meetings.
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Local arrangements –
(shared by 2 people) |
NOTE: This job requires showing up early and leaving late (meaning last) for every monthly meeting.
- Purchase appropriate quantity of beverages of suitable variety, cups, napkins, etc.
- Bring the above to and from meetings.
- Obtain a banquet permit (“liquor license”) from the State liquor store, if necessary.
- Caterer arrangements – collect head count, choose menu (remember vegetarian options), submit order. Confirm delivery time/location. Meet caterer at venue (usually ~30 min. prior to start of meeting) or pick up food from the caterer and bring it to the meeting site.
- Set up food & beverages, utensils, etc. at meeting site.
- Clean up after meeting – discard/recycle empties, collect & bag garbage, wipe down tables, etc. In the Alumni Center, we are responsible for hauling all garbage out to the dumpster.
- Arrange for and work with monthly meeting helpers.
- Make sure meals run smoothly
- Attend and participate in AFW Officers’ meetings and AFW meetings.
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Web master |
- Keep the web site content current.
- Update calendar information shortly after each meeting.
- Find and post information of potential interest to members.
- Update officer information yearly.
- Update Awards pages shortly after each award program.
- Be sure that the web site had a pleasing appearance and functions efficiently (to users using the common browsers at least).
- Attend and participate in AFW Officers’ meetings and AFW meetings.
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Liaison to the Provost |
- Arrange for regular meetings with the Provost to discuss and promote issues of importance to AFW.
- Attend and participate in AFW Officers’ meetings and AFW meetings.
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